Privacy | SCOB

Public website

Public pages can be viewed without signing in. Static pages are delivered through AWS hosting infrastructure, which may process ordinary request metadata needed to deliver and protect the service. CloudFront security access logs are configured for 14-day retention; cookie logging and sampled WAF requests are disabled.

External services

Some links take you to the club’s existing official service or to mapping providers. Their privacy terms apply after you follow those links. External links are identified in context.

Member services and optional WhatsApp reminders

Club members can sign in to role-restricted services. WhatsApp reminders are optional and have a separate preference from text messages. Adding a number, joining the club or answering an invitation does not enrol you. Use your own number, not another person’s guardian or emergency contact number.

When enabled for an eligible adult, an unanswered match or training invitation may receive a reminder delivered through AWS End User Messaging Social and Meta’s WhatsApp platform. The reminder contains a club event link, not private availability notes, clinical information or your team’s response list. You must sign in to view the event and respond. A delivered/read message or opened link is not an RSVP.

You can withdraw consent in your player profile or on the invitation response screen. This cancels unsent WhatsApp reminders without changing your club access or saved RSVP. Changing your number resets the preference. Administrators review masked contact details and adult eligibility; they cannot opt you in on your behalf. Unknown-age, youth and unverified guardian destinations are not enrolled by this feature.

Limited consent, delivery-status and administrative records support preference changes, delivery troubleshooting and accounting for messaging charges. They do not contain inbound WhatsApp conversations. Stopping reminders does not erase an unresolved delivery or cost record. Contact the club about access, correction or retention of your information.

Video analysis and optional background processing

An authorised club user must approve a separate analysis before the selected recording and supplied match context are sent to Google's Gemini API. This can include identifiable people in the footage, match details, confirmed scores and scorer names. Saved reports remain restricted to authorised club users; Google processes the supplied data outside the club app.

Stored background processing is optional and needs separate storage consent as well as cost and retained-hold approval. Google stores the request and generated response so we can check the same analysis. The launch preview shows the Google storage period checked for that approval. It must be no more than seven days before background processing is available. A storage setting is not proof that every Google-held copy has been erased.

After validated output is saved, we request removal of the stored analysis and the uploaded processing copy. Cleanup is complete only after both removals are confirmed. If the outcome or cleanup is uncertain, records and cost holds remain for review; the app does not automatically submit another analysis.

Status checks stop after 60 minutes. This does not cancel Google's work, limit its bill or prove deletion. Removing processing copies does not delete the club's original recording, saved reports or audit and cost records. Contact the club about access or retention of your information.

Read Google's interaction storage information (opens in a new tab).

Contact

For a privacy query, contact the club and ask for the person responsible for data protection. Do not include identity documents or sensitive personal information in the initial message.

Manage your account